Privacy Policy

Information We Collect
Use of Information
How We Share Information
Information Security
Information Retention
Links to Third Party Sites
Children’s Privacy
Changes in the Privacy Policy
How to Contact Us

Introduction

The Community Foundation of Middle Tennessee (“CFMT,” “we,” “us,” or “our”) oversees this website, www.tornadoresponse.com (“Site”) and related services (collectively, our “Services”). We have developed this Privacy Policy to inform users (“user(s),” “you,” or “your”) about how we collect information in the course of conducting our operations, including on the Site, how we use the collected information, and a user’s rights with respect to the collected information.

Please read this Privacy Policy carefully. If you do not agree to be bound by this Privacy Policy, then do not access or use the Services. By accessing and/or using the Services, you accept and agree to be bound by this Privacy Policy. This Privacy Policy is incorporated into our Terms of Use [HYPERLINK]. Your use of our Services and any Personal Information you provide through the Services are subject to this Privacy Policy at all times.

You must be at least EIGHTEEN (18) years old to access the site and use our services. If you are under eighteen (18) years old, you are not permitted to use any part of the Services for any reason.

If you have any questions about this Privacy Policy, please contact us at givingback@cfmt.org or at the contact information below.

1. Information We Collect

When you use the Site, we process the following types of Information:

a. Personal Information

“Personal Information” means any information that identifies, relates to, describes, or is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. Personal Information includes: first and last name, mailing address, telephone number, payment information, and e-mail address. When you access or use the Services, you may provide Personal Information to us, such as when you request to receive information about our relief efforts. We may also request, and you may also provide, additional information, including: federal tax identification number and information about your organization, such as name, physical and mailing address, and annual budget, as well as information regarding your organization’s plans to support disaster relief and recovery.

b. Non-Personal Information

“Non-Personal Information” does not identify you, but provides insights regarding your use of the Site. For example, we collect information about your use of the Site, including but not limited to: Internet connections, computer equipment, web browsers, the pages or features of the Site to which a user browsed and the time spent on, those pages or features, the frequency with which the Site is used by a user, search terms, the links on our Site that a user clicked on or used, related timestamps, sites visited before and after using or accessing the Site.

Personal Information and Non-Personal Information are collectively referenced as “Information.”

c. Third-Party Social Networking Service(s)

If you choose to access, visit, and/or use any third-party social networking service(s) that may be integrated with our Site, we may receive your Personal Information and other information about you and your computer, mobile, or other device that you have made available to those social networking services, including information about your contacts through those services. For example, some social networking services allow you to push content from our Site to your contacts or to pull information about your contacts so you can connect with them on or through our Site. Some social networking services also will facilitate registration or enhance or personalize your experience on our Site. Your decision to use a social networking service in connection with our Site is voluntary. However, you should make sure you are comfortable with the information your third-party social networking services may make available by reviewing privacy policies of those providers and/or modifying your privacy settings directly with those networking sites/services.

2. Use of Information

We use Non-Personal Information collected by cookies to store your preferences, improve website navigation, make personalized features and other services available to you, to generate statistical information, monitor and analyze user traffic and usage patterns, monitor and prevent fraud, investigate complaints and potential violations of our policies, to improve the our content and the products, services, materials, and other content that we describe or make available through the Services, and otherwise help administer and improve the Services.

We may identify you from your Personal Information and merge or co-mingle Personal Information and Non-Personal Information. Except as otherwise stated, we may use Information we collect from you for the legitimate business purpose of providing our Services to you, including, but not limited to:

to process and fulfill your donation(s);
to process your application for funding;
to respond to your requests and provide user support;
to send e-mail and postal mail supplying the most recent service information;
to evaluate and improve the content of our Services;
to communicate information and promotional materials to you (where you have not expressed a preference otherwise);
to maintain record of activities in connection with your use of the Site; and
to notify you of any changes to relevant agreements or policies and to enforce any such agreement or policies.

In addition, we may use third‐party e‐mail providers to deliver communications to you. This is an opt-in e-mail program. If you no longer want to receive these e-mail communications, you may opt-out of receiving e-mail communications through the “unsubscribe” link or by contacting us givingback@cfmt.org.

We may, from time to time, invite you to participate in online surveys. The information requested in these surveys may include, but is not limited to, your opinions, beliefs, insights, ideas, activities, experience, donation history, and donation intent regarding events and Services. The information collected by these surveys is used to research market trends, company growth, community needs, etc. Your input will help us to improve customer experience and shape development of our products and Services.

3. How We Share Information

We may share Personal Information with the following parties:

Corporate affiliates, including corporate parents, subsidiaries, other affiliated entities, and associated entities for the purposes described in this Policy which are required to treat the information in accordance with this Privacy Policy;

Service providers that help us administer and provide the Services (for example, a web hosting company whose services we use to host our platform). These third-party services providers have access to your Personal Information only for the purpose of performing services on our behalf. We have entered into contractual relationships with these service providers and require them to comply with all applicable information privacy laws and regulations and to use the Information only for the purposes for which it was disclosed. We require that any third-party service providers limit their use of your Information solely to providing services to us and that they maintain the confidentiality, security, and integrity of your Information and not make unauthorized use or disclosure of the Information;

Authorized third parties, who are parties directly authorized by you to receive the applicable Information, such as when you authorize a donation or submit an application for funding. The use of your Information by an authorized third party is subject to the third party’s privacy policy;

Third parties in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings), in which case we will require the recipient to use such information in accordance with this Privacy Policy;

As we believe necessary: (i) under applicable law; (ii) to enforce applicable terms and conditions; (iii) to protect our rights, privacy, safety or property, and/or that of our affiliates, you, or others; (iv) to detect, prevent, or otherwise address fraud, security or technical issues; (v) to respond to claims that contact information (e.g. name, e-mail address, etc.) of a third-party has been posted or transmitted without their consent or as a form of harassment and (vi) to respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include authorities outside your country of residence; and

Pursuant to your express consent.

4. Information Security

We take reasonable steps online and offline to safeguard the Personal Information that you provide to us, including encrypted connections (HTTPS) and secure sockets layer (SSL).

It is common knowledge that transmission of information via the Internet is not wholly secure, and we cannot guarantee or warranty the security of your Personal Information, or any other information, transmitted to or through our Site or Services, and we cannot be responsible for the theft, destruction, or inadvertent disclosure of information. It is your responsibility to safeguard any passwords, ID numbers, or other special access features associated with your use of the Service(s). Any transmission of information is at your own risk.

If you have any questions about security on our Services, or if you become aware of any unauthorized use of the Services, or suspect a security breach, notify us immediately via phone at 615-321-4939. If our security system is breached, we will notify you of the breach to the extent required under applicable law.

5. Information Retention

We retain the Personal Information we receive as described in this Privacy Policy for as long as you use our Site(s) or as necessary to fulfill the purpose(s) for which it was collected, provide our products and services, resolve disputes, establish legal defenses, conduct audits, pursue legitimate business purposes, enforce our agreements, and comply with applicable laws.

6. Links to Third Party Sites

The Site may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. Such links do not constitute an endorsement by us of those other websites, their content or services, or the persons or entities associated with those websites. This Privacy Policy does not apply to third-party websites. We have no control over, and assume no responsibility for, the content, privacy policies, practices, acts, or omissions of any third-party sites or services. We encourage you to review the privacy policies and terms of all third-party websites or services that you may visit.

7. Children’s Privacy

We do not sell products or services for purchase by anyone under the age of thirteen (13). In accordance with the Children’s Online Privacy Protection Act (“COPPA”), we will never knowingly request or solicit Personal Information from anyone under the age of thirteen (13) without verifiable parental consent. In the event that we receive actual knowledge that we have collected such Personal Information without the requisite and verifiable parental consent, we will delete that information from our database as quickly as is practical. We reserve the right to request proof of age at any stage so that we can verify that minors are not using the Service(s).

8. Changes in the Privacy Policy

We reserve the right to modify and update this Privacy Policy at any time by posting an amended version of the statement on our Site. Please refer to this Privacy Policy regularly. If at any time we decide to use Personal Information in a manner different from that stated at the time it was collected, we will notify you either on the panel home page of our Site or via e-mail.

9. How to Contact Us

Because protecting your privacy is important to us, you may always submit concerns regarding our Privacy Policy through the channels listed below. We will attempt to respond to all reasonable concerns and inquiries expeditiously.

If you have any questions or comments about our Privacy Policy, please contact us at:

By e-mail: givingback@cfmt.org (Subject line: Privacy Inquiry)

By telephone: 615-321-4939

By regular mail: The Community Foundation of Middle Tennessee

3833 Cleghorn Avenue, Suite 400

Nashville, TN 37215